No matter how big or small your space is, there is always a way to keep it organised! A well organised workspace not only keeps your space clean & tidy but allows you to have clearer focus without distraction, saves you time and allows you to be more productive. Our founder Beck gives her top 5 tips to organise your workspace.
1. Create An Inspiring Space
Above all, make sure your workspace is inspiring and motivating - most people spend a large percentage of their working week at their desks and the space itself can have such an impact on how we work. There are no rules but having a dedicated space you can go to everyday will help you with your daily routine too. Organise your space to make it work for you, choose a layout or work zone that compliments how you work best - this could include having both a computer based and a non-computer based workstation. Even if you only have one desk you could utilise your dining table or office meeting table when you’re taking calls, brainstorming, writing a to-do list or going through paper documents and need a different space for a better output.
2. Choose Functional Furniture
Take the time to shop around and invest in storage solutions that not only compliment your style & space but also suit your organisation needs. Take note of the storage solution you need before exploring different furniture options.
TIP: In small spaces utilise boxes as storage solutions over bulky furniture - for things like bills to pay and desk essentials you may not use on a daily basis, boxes that are small enough that you can pop them on your desk when needed yet functional enough to stack them out of the way while keeping contents organised.
3. Clear Your Desk At The End of Each Day
Being organised is the result of small daily habits, habits that manage both the physical and mental aspect of life. Clearing your desk at the end of the day is one of those habits, it's a great way to end the day to mentally feel as though you’ve settled everything ready for a fresh start in the morning.
TIP: If you set up your workspace in a common area like the dining table or communal desk space - make sure you pack away everything at the end of each day. Trust me! Otherwise you will constantly feel like 'work' is right there & you're surrounded by it 24/7. It's good to separate personal & professional home life.
4. Create A System
No matter if you have x1 folder/box/file in your workspace or x50, labels are your best friend! Make sure you create a clear strategy & system to your labelling that works for you. Personally I am a big fan of alphabetical or numeric labelling however you can also use colours. Below are some suggestions:
If you use a lot of dates for invoices or receipts - label your folders clearly with the year first, followed by the month then date - e.g 2022/01/01 - 2022/02/29.
If you have a lot of clients that you work with utilise an alphabetical system with your folders or in some cases have a folder per client.
5. Declutter Often
Build a routine around your filing to keep on top of things, for example every Friday I file away all my paperwork and have a big de-clutter ready to start Monday morning fresh (this includes your digital files too). On the first day of every month make a note to start any new folders or files that you need. If you are a fast paced person invest in a tray system with 3 sections - Urgent, Need to Do and To File. The key with decluttering is to turn any bills, items that need additional sorting into action points on your to-do list if needed - there is no productivity in creating ‘to-do’ piles without having an action point. For eg. if you have files that need to be shredded, creating a ‘to-do’ pile of those without the action to actually complete it will just result in clutter.
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